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Create/Edit/Publish a Conference

Basic Steps: Setup your Conference => Manage your Conference => Pre-book Times => Publish

Allowing students to be able to see and select times for a conference can be setup when creating a Conference / when managing a Conference.

 

How to create and publish a Conference:

Basic Steps: Create your Conference => Setup your Time => Add & Assign Rooms => Publish

 

Create your Conference:

=> Navigate to "Student Conferences" in the left hand navigation.

=> Select "New Conference" in the side menu.

=> Complete the fields that you require.

=> Click on "Save".

 

Note 1: Leaving all "Year Levels" unchecked or checking all will mean all students will have access to the conference.

Note 2: When viewing students by staff member, only students from those year levels and students that have not been omitted by subject (In subject type conferences) will now be displayed..

 

 

Setup your Time:

=> Select the times that are available to be booked for your Conference.

Note: Use "shift + click" to select multiple times

=> Click on the "Next" button, you will be redirected to the Overview page.

 

Add Rooms:

=> Click on the "Manage" button next to the Conference that you have created.

=> Add your Conference Rooms by selecting the "Edit" button under the "Rooms" section on your right.

=> Add the name of your room and click "Save".

Note: You can also delete a room here if you require

=> Click on "Manage Conferences" in the side menu to return back to the Overview page.

 

Assign a Room:

=> Click on the drop down button named "Room" next to the staff member.

=> Assign a room.

=> Click on "Manage Conferences" in the side menu to return back to the Overview page.

 

Note 1: You can also Bulk Assign / Bulk Unassign rooms by clicking on these buttons at the bottom of your Teachers/Tutor Class section.

Note 2: You can also add / edit staff in this section if required.

 

Publish your Conference:

=> Click on the "Publish" button under the title of your Conference.

 

How to edit a Conference that has been created:

=> Navigate to "Student Conferences" in the left hand navigation.

=> Select "Manage Conference" in the side menu.

=> Select "Manage" next to the Conference you would like to setup these restrictions against.

=> Select the "Edit" button found under the name of your Conference.

=> Edit the fields that you would like to change.

=> Click on "Save".

 

Note 1: Leaving all "Year Levels" unchecked or checking all will mean all students will have access to the conference.

Note 2: When viewing students by staff member, only students from those year levels and students that have not been omitted by subject (In subject type conferences) will now be displayed..